1. Information we may collect from you
1.1 We may collect and process the following data about you:
1.1.1 Information that you provide by filling in forms on our Site. This includes information provided at the time of registering to use our Site, subscribing to our services, requesting, applying for or entering further services (including, but not limited to, a competition or promotion), making an enquiry or reporting a problem. This may include, but is not limited to, information such as your name, address, phone and email address.
1.1.2 In order to improve our communications with you as well as improve our products and services, we may ask you to provide us with additional information about you such as your professional interests and your experiences with us as well as more detailed contact preferences. When you provide us with any personal information you consent to us collecting and using that information according to your preferences.
1.1.3 If you contact us, we may keep a record of that correspondence.
1.1.4 We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
1.1.5 Details of transactions you carry out through our Site and of the fulfilment of your orders.
1.1.6 Details of your visits to our Site and the resources that you access and/or download.
2 IP addresses
We may collect information about your computer, including where available your IP address, operating system and browser type for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
4 Where we store your personal data
4.1 The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
4.3 All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted.
4.4 Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
4.5 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access and limit to the necessary KNect365 personnel.
5 How we use your information
5.1 We use information held about you in the following ways:
5.1.1 To ensure that content from our Site is presented in the most effective manner for you and for your computer.
5.1.2 To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
5.1.3 To share with other companies within our group (as defined in clause 6.1 below) and reputable third organisations for marketing purposes provided we have your consent to do so.
5.1.4 To notify you about changes or updates to our service.
5.1.5 To carry out our obligations arising from any contracts entered into between you and us.
5.1.6 To allow you to participate in interactive features of our service, when you choose to do so.
5.1.7 If you are an existing customer, we will only contact you by telephone or electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale to you or which you have shown an interest in.
5.1.8 If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this.
5.2 If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, where prompted, you can check certain boxes on the forms we use to collect your data or you can contact us by using the contact information below in clause 14.
6 Usage information
6.1 In your use of KNect365 products, you will generate “Usage Information”. This includes your messages, attendance of events and information on how you use our products.
6.2 Information on how you use KNect365 products will be stored, but will only ever be disclosed by KNect365 in aggregate form and no specific business relationships will be identifiable.
7 Disclosure of your information
7.1 We may disclose your personal information to any of our subsidiaries, our parent company (Informa plc) and any of our parent company’s other subsidiaries (“Informa Group”).
7.2 We may disclose your personal information to third parties:
7.2.1 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
7.2.2 If all or a substantial portion of our assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
7.2.3 If a third party provide services for us, limited to the following purposes:
18.104.22.168 Understanding the use of our Site and making improvements
22.214.171.124 Administering a mailing list for customers that have registered for such list
126.96.36.199 Responding to requests from or providing any necessary notices to you
188.8.131.52 Protecting the security or integrity of our Site
184.108.40.206 Otherwise administering or managing our Site software.
8 Your rights
8.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, where prompted or by contacting us using the contact information below in clause 14.
8.2 Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Their inclusion cannot be taken to imply any endorsement or validation by us of the content of said third party websites.
9 Children’s Privacy
This Site is not directed at nor targeted to children under the age of 13. We do not use the Site to knowingly solicit personal information from or market to children under the age of 13. If you are under the age of 13, do not provide us with any personal information. If we learn that someone under 13 has provided personal information to the Site, we will use reasonable efforts to remove such information from our databases.
10 Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you.
11 Digital Millennium Copyright Act Notice
We do not knowingly publish (or permit individuals to publish) copyrighted materials without permission. If you believe that any material published on this Site has been used in a way that constitutes copyright infringement and if you are authorized to act on behalf of the owner of the copyright that is allegedly infringed, please notify us of any alleged infringement. Your notice to our Copyright Agent should be in the form of a written, signed statement containing the following information:
• a description of the infringing material
• a description of the copyrighted work(s) that you believe has been infringed;
• the name of the owner of the copyright,
• your name,
• your address, telephone number and/or email address,
• a statement that you have a good faith belief that the allegedly infringing use was not authorized by the owner, an agent for the owner, or by law,
• a statement that all of the information you have provided is true, and
• a statement, made under penalty of perjury, that you are the owner of the copyright or are authorized to act on behalf of the owner.
Your statement must be sent to us by mail or e-mail, addressed as follows:
Xconomy (part of KNect365)
Attn: Legal and Compliance
Mailing address: Maple House, 149 Tottenham Court Road, London, W1T 7AD
12 Advertising Service Providers
Many of our advertising service providers are members of the Network Advertising Initiative (“NAI”). You can obtain more information about these advertising service providers’ information collection practices and opt out of such practices (and at the same time opt out of the collection practices of other, or all, NAI members) by following the opt out instructions on the NAI’s website at http://www.networkadvertising.org/choices
The Database Manager
149 Tottenham Court Road
London W1T 7AD
T: +44 (0)20 7017 7077
14.2 We endeavour to process all requests as promptly as practical, however please note that you may continue to receive existing communications for a transitional period whilst we update your preferences.